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Regular Meeting and Public Hearing Minutes 12.27.23

 Regular Meeting and Public Hearing

Notice Date & Time: 12/27/23 6:35 AM -12/27/23 7:00 PM

Present: Dennis, Brandon, JoLynne, Eric and Hunter. From District 4: Adam Johnson and Mr. Barlow

Nobody came to the hearing.

        NOTE: THIS REGULAR MEETING AND PUBLIC HEARING REPLACED THE DEC 14 MEETING AND HEARING, WHICH WAS CANCELED.

 

The Cache County Drainage District #6 Board of Trustees meets at 7 pm on Dec. 27, 2023 to consider the following:

 

The board opened by moving the fifth item up to be first on the agenda: 

 

Determining whether to help District 4 with survey payment. 

 

Dennis said the county had made funds available to the districts for the survey. District. 6 and 4 moved the boundary between the two and did a formal annexation. That included a detailed survey between the two and moving some parcels from District 4 to District 6, which made the survey more expensive than anticipated. This was further complicated by a merger between Foresight and another firm, which did some of the work. 

 

Dennis handed out an invoice from Foresight Engineering for the surveying of District 4.

 

Three invoices surfaced: two for district 4 for $2295 and $180

District 6 was asked for 382.50 in addition to the amount paid by the county.

 

Adam said the county has paid money for District 4. District 6 has also paid invoices, but there is still money outstanding to District 4 of $2295.00. 

 

JoLynne said Dave Ericson was going to talk to Foresight next week. However she was unaware that the county had already paid toward the survey.

 

Dennis said it would not be resolved next week between Dave and Foresight, or for months in advance due to some. JoLynne asked if we could be reimbursed from the county and Adam said they would try to resolve the issue with the county.

 

Hunter moved we pay half the bill, Dennis seconded. Motion carried unanimously and the check was filled out and signed.

 

Reviewing the budget

 

Dennis passed out a budget packet and reviewed the expenses from 2023.

 

JoLynne asked about a reimbursement for cutting and cleaning. The board agreed that they would approve future expenditures by text message and follow policies and procedures.

 

Dennis presented a proposed budget and urged the board to be more specific in budget categories, as well as designate capitol funds for specific projects. Brandon said it was possible we could work with the city to replace the culvert on S. Main Street by Gregorys’ property.

 

Hunter asked if we could have a regular rotation of drain maintenance. Dennis agreed it would be better to be proactive, and it would make it a lot more proactive and less burdensome—a meeting would not be required every time maintenance is planned.

 

Hunter said we could reserve money for emergencies as well.

 

Brandon said we should also address culverts with private landowners as well. 

 

Eric asked if we could determine a culvert that we target. Hunter suggested the one at 800 S and Main as a capitol project.  Brandon said we should assess the cost and go from there.

 

Brandon moved to approve the budget, Hunter seconded. Motion carried unanimously.

Brandon moved to approve reimbursements in the budget, Hunter seconded. Motion carried unanimously.

 

The board approved minutes for August and November.

 

 

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