In attendance: Brandon, Dennis, JoLynne and Regan Wheeler
Regan: The district would be wise to look at the condition of culverts under the road
1600 S and 400 E is at least 50 years old
Could look at xray and putting a sleeve inside
Looking at the possibility of sleeves
Regan said he wanted to make sure it is in the minutes
JoLynne mentioned there is a service that can check the integrity of a culvert and spray in a strengthening layer
Brandon said that is being considered. The district may be able to take advantage of Cub River Irrigation Project money to address drainage expenses, but they need may come before the money is available.
Regan asked where the drainage from downtown Lewiston east of Main Street goes. Dennis and Brandon said the water probably does flow into the district when it is high enough, but the area is officially served by district 4. They expect the Cub River project will also address that drainage.
Brandon said we are not in as bad a shape as we were in 2017, which saw significant flooding.
Regan said he would put a storm drain near Paul King’s and take the water east to the cemetery.
Dennis said it is all part of the planning for the Cub River project.
Brandon said we should improve our culverts and grading and see how it goes
Regan said the center of Lewiston doesn’t have a lot of drainage the way it stands now.
Brandon agreed it is important to work on that culvert
Annexation: Brandon asked if we annex all the proposed property except for Wade Nicholas’s property.
John Dent has asked to be annexed in, but Dennis said John doesn’t qualify because we cannot justify that we’ve provided services for 12 months, which we have not done.
Brandon said we could revisit it later.
JoLynne said at some time we may want to revisit whether landowners within the district who do not live there can still be represented on the board.
JoLynne and Brandon agreed the concept can be abused on both sides.
Dennis moved that we proceed with the annexation according to the proposal with the exception of removing Wade Nicholas’s parcel: 09-036-0007, subject to the requirements that still have to be met following adopting the resolution.
Motion passed unanimously.
We must file it with the lt. Gov’s office plus a map and indicate all requirements have been met.
JoLynne will draft the resolution, already written but without that one parcel. Then the district needs to certify that we’ve met all the requirements.
JoLynne will talk to the county surveyor to ensure we’ve done what is needed.
JoLynne and Dennis will make sure the requirements with the lt. Gov. Are met.
Meeting dates are the second Monday of January, March, June, September and December. The remaining meetings are March 8, June 14, September 13 and December 13. Any other meetings would be special meetings.
The council accepted the meeting dates.
REDEFINE ROLES of TREASURER and CLERK
The board discussed whether the roles need to be changed. JoLynne will need to make a deposit and investment report on June 30 and December 30. There is a form to fill out.
reporting.auditor.utah.gov will bring up the website where the treasurer and auditor’s office are jointly displayed. JoLynne will need to set up a login with them and JoLynne and Dennis can share it.
JoLynne nominated Dennis as the Clerk. Dennis nominated JoLynne as secretary/treasurer, Brandon seconded. Dennis nominated Brandon as Chairman, JoLynne seconded. All motions carried unanimously.
JoLynne moved we adopt the bylaws. Dennis seconded. Motion passed unanimously.
The board needs to pass a resolution to expand the size of the board by two members.
Dennis moved we expand the board size to five, with two of them as owners of a parcel 10 acres or less. Brandon seconded. Motion carried unanimously.
JoLynne asked Dennis to let the other board members know when the board openings are posted and then board members can encourage potential new members to contact the county if interested in serving.
Brandon will talk to Dave Ericson about the need to expand the board, and Dennis will speak to Jeanine Allen about it. She is the administrative assistant to the county executive.
JoLynne will talk to the county surveyor regarding the annexation. After that Dennis and JoLynne will make sure the Lt. Gov’s office has all they need to make the changes official. The deadline is February 19.
Meeting adjourned.
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