CCDD#6 minutes 1.29.24

 Board of Trustees, Cache County Drainage District

Regular Meeting 1/29/24

Notice Date & Time: 1/29/24 7:00 PM -1/29/24 8:30 PM

Description/Agenda:

1.     Review minutes

Minutes were approved. Brandon made the motion, Dennis seconded.

 

2.     Swear in new members

Hunter and Eric were sworn in

 

 

3. Elect officers

               JoLynne suggested that whoever doesn’t have an officer assignment helps determine if taxes were collected for every parcel in the district. Dennis said some positions take a great learning curve. 

 

Hunter moved we elect Brandon as chairman and send him to talk to Cub River. Eric seconded. Motion carried unanimously.

JoLynne nominated Hunter as the vice chairman. Eric seconded. Motion carried unanimously. He will accompany Brandon in Cub River discussions.

Dennis was elected unanimously as clerk

JoLynne was appointed unanimously as secretary treasurer

Eric will help figure out whether taxes were collected on property in the district

 

 

 

3. Determine spending policies to allow for faster service 

 

Brandon said he has talked to the mayor about the culvert at 800 S Main, and he agreed there should be some cost savings. He has requested a bid for the work and has not heard back.

 

The CCDD#6 cleaned 19 quarter-mile increments at about $300 per quarter mile last year. We also replaced some culverts for a property owner after the property owner supplied the culverts .The area south of Gregory’s was cleaned but Brandon said there are some problematic culverts through there. We will want to watch how the water drains this spring.               

 

Dennis said identifying what has been cleaned and what the cost was should help guide spending and faster service. If we do that we should eliminate holding a meeting to pay a bill. If an expense is greater than expected, we could address it in the next meeting so long as the total budget isn’t overspent. 

 

Hunter moved we amend the policies to allow for electronic communication in the case of an expense coming in higher than the expected, budgeted amount, up until 15 percent high.

 

3.     Assign a member to work with Cub River Irrigation

Hunter moved we elect Brandon as chairman and send him to talk to Fransen Engineering. Eric seconded. Motion carried unanimously.

 

Brandon will work with Fransen Engineering. Hunter will accompany him. 

 

JoLynne asked if we could work out a list of interests the board should take to Cub River., including a place where the irrigation ditch crosses the drainage ditch. Brandon said we should have a timeline. Dennis said they should first of all go in and ask why his and Brandon’s recommendations were not followed.

 

In March we will hear back and decide on our own priorities.

Dennis moved we adjourn, Hunter seconded, motion carried unanimously.